Receptionist

Cahaba Medical Care Foundation

Position: Receptionist

Reports to: Office Manager

Purpose: To provide high quality reception and secretarial services to the patients,

doctors and staff at CMC in a caring and supportive manner.

Responsibilities and Duties:

In accordance with policies & procedures:

Answer the telephone in a courteous and professional manner within 3 rings

Receive and convey messages in writing, verbally and electronically

Assist patients and their families in a compassionate manner

Make appointments following preset scheduling rules

Fax documents

Scan documents

File documents

Prepare documents for mail-out

Open and distribute incoming mail

Assist in routing telephone calls and messages to the appropriate staff

Collect copayments at each patient encounter, and, if necessary, make bank deposits in accordance with financial policy

Check and transcribe demographic information from the patient intake sheet to their electronic medical chart to ensure correct demographic information on each patient

Is able to appropriately triage telephone calls from other health care facilities or from other nurses or physicians to the appropriate clinical staff in a timely manner

Communicate with providers effectively about patient and scheduling conflicts (i.e. double booking, rescheduling, follow-ups with a different provider)

Ensure that each patient has the correct forms to fill out prior to each patient encounter (demographics, medical record release, HIPAA, well child check forms, new patient intake forms, etc.)

Ask patient for updated insurance information, verify insurance eligibility, and screen patients for sliding fee eligibility based on income and household size information

Explain sliding fee application process to potentially eligible patients

Perform any other duties assigned by a supervisor

Qualifications:

Excellent communication and interpersonal skills

Excellent ability to multitask

Attention to detail

Due to the nature of the job, needs to take detailed messages that are forwarded to the right staff member that has all correct information about the person that call

Vitally important that all demographic data is entered into each pt’s medical record correctly

Flexibility

Minimum of a high school diploma

Prompt, regular attendance at the office