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Payroll Specialist

Muscle Shoals, 35559 / 06 Mar 2023 Enterprise State Community College FULL_TIME

Essential Duties and Responsibilities

Maintain payroll operations by following policies and procedures; reporting needed changes.
Maintain payroll information by collecting, calculating, and entering data for wage payments.
Maintain employee confidence and protects payroll operations by keeping information confidential.
Update payroll records by entering changes in exemptions, insurance coverage, and deductions.
Prepare and process payroll direct deposits and check payments.
Ability to be bonded by the College’s Insurance Agency.
Determine payroll liabilities by calculating employee federal and state income and social security taxes.
Transmit Federal and State payroll taxes.
Resolve payroll discrepancies by collecting and analyzing information.
Provide payroll and benefits information by answering questions and requests from employees.
Ensure the accuracy of all benefits enrollments to provide vendors with accurate eligibility information.
Assist employees regarding benefits claim issues and plan changes.
Audit timesheets accurately to ensure wages and benefits are properly distributed.
Accurately record and document all transactions, as directed.
Ensure accurate taxation and garnishment is applied to each account.
Balance year-end payroll records, verify totals, and mail appropriate documents to employees as required by law. (W-2s, Truth-in-Salary, etc.)
Manage the unemployment claims by responding promptly to inquiries from the unemployment office.
Create, maintain, and manage both physical and computer payroll files on all current and former employees.
Act as a liaison between employees and PEEHIP, Teacher’s Retirement, and other insurance and annuity companies.
Prepare all state and federal reports concerning payroll including, but not limited to, quarterly state and federal tax reports; FICA reports; monthly retirement reports; insurance and employee deduction reports.
Process all garnishments.
Reconcile payroll payables and submit payroll payable invoice to Accounts Payable for processing of payment to vendors.
Communicate with Director of Human Resources and Payroll to make necessary changes/updates to accounts.
Assist Director of Human Resources and Payroll in maintaining the payroll module in Banner.
Keep current with regard to changes in insurance, retirement, salary schedules, tax laws and reporting requirements for Federal and State governments and the Alabama Community College System.
Remain in compliance with all legal and institutional requirements at all times.
Work with the Finance Office personnel to reconcile all payroll accounts.
Assist the Finance Office in payroll budget planning and preparation.
Maintain and provide auditable payroll registers and files and assist the Finance Office with the State Examiner as needed.
Serve on committees.

Qualifications

One (1) year (32 semester hours) of postsecondary education in related coursework from a regionally accredited institution, required.
Minimum of an Associate Degree in Accounting, Business, or related field from a regionally accredited institution, preferred.
Four (4) years or more of full-time experience in payroll and/or accounting, required.
Experience in Banner software, preferred.
Must possess extensive knowledge of federal, state, local payroll laws.

Application Procedures/Additional Information

A complete application packet consists of the following:

a completed Northwest-Shoals Community College online application form,
a current resume, and
postsecondary transcripts (unofficial or official), which must include institution’s name, college degree, and degree date.

Applications may be submitted online at www.nwscc.edu.

Applications should be received by no later than Monday, March 20, 2023.

Incomplete application packets will eliminate the possibility of an interview. Application packets received after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline date is the sole responsibility of the applicant.

SALARY: Compensation is in accordance with the Alabama Community College System’s Salary Schedule E3 ($32,966 - $59,225).

Northwest-Shoals Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northwest-Shoals Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Office of Human Resources prior to the interview. 256-331-5279 Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Northwest-Shoals Community College will not be responsible for copying application packets for current or future positions. In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Northwest-Shoals Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security. Northwest-Shoals Community College reserves the right to withdraw this job announcement at any time prior to awarding of employment.

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